The following procedures and forms govern NOBTS' payroll policies:
A payroll authorization form on each new employee must be completed and forwarded to the HR Office before the employee begins working. New employees must complete the Paycom self-onboarding process and submit I9 documents to HR before any compensatory work is performed. Supervisors will be notified by someone in HR when employees are cleared to begin working.
Changes in an employee's position, status, or rate of pay require the completion of a new authorization form prior to that change taking place.
Approval must be obtained by the VP for Business Administration before filling existing full-time positions or newly created part-time and full-time positions.
If a grader leaves during the semester, please submit a separation notice to Payroll immediately. Otherwise graders will be terminated at the end of each semester.
Contract teachers are notified of their qualification to teach for NOBTS by a formal email from the Dean of Graduate Studies, the Dean of Leavell College, or the Associate Vice President of Distance Learning. The formal email will be issued after the contract teacher has submitted all required items for evaluating academic, theological, and pedagogical aptitude for a particular course or courses. For each semester in which a contract teacher is employed by NOBTS, they will receive a teaching contract that includes the start date and end date of the course and the amount of payment for the course.
Separation notices are to be completed for each terminated employee and forwarded to the Human Resources Office prior to the last day worked. When possible, separation notices should be signed by the supervisor and the employee.
All overtime (OT) will be reviewed by the VP for Business Administration in conjunction with Supervisors to prevent un necessarily high OT usage. OT is discouraged unless absolutely necessary for the operation of an office or institutional task as determined by the VP for Business Administration and/or Supervisors.
If you have any questions concerning an employee's eligibility to work (minors, international students, etc.), please contact the Human Resources Office.
